RECORDS MANAGEMENT AND PRESERVATION ADVISORY COMMITTEE
RECORDS MANAGEMENT AND PRESERVATION ADVISORY COMMITTEE. In 1965 the Texas legislature established the Records Preservation Advisory Committee to make recommendations to the records-preservation officer and to work with the records-management division of the Texas State Library. The committee was composed of the state librarian, the secretary of state, the state auditor, the comptroller of public accounts, the attorney general, the secretary of the Senate, and the chief clerk of the House of Representatives. The guidelines this committee produced were used by state agencies for many years; however, the volume of records generated by the state made it necessary to improve the system. Toward that end, the legislature replaced the earlier group with the Records Management and Preservation Advisory Committee in 1987. Members of this new committee included representatives from the offices of the secretary of state, state auditor, comptroller of public accounts, attorney general, Texas Department of Human Services, Texas Department of Mental Health and Mental Retardation, Texas Department of Public Safety, Texas Education Agency, and the State Board of Insurance; the state archivist and a representative from the Department of General Services were ex officio members. Chairmanship of the committee rotated among the members. The committee's function was to make recommendations to the records-management division of the state library, which makes rules regarding the maintenance of state records. The committee submitted a biennial report to the Texas State Library and Archives Commission, the Legislative Budget Board, the budget division of the governor's office, the lieutenant governor, and the speaker of the House.